Procedures for Special Action Fund applications

1. Inquiry is received at the COPA office from a COPA member or through a COPA director.

2. Application for Funding form is completed by the member requesting assistance and submitted, along with any additional background information, to COPA HQ.

3. Application is forwarded by COPA Staff to COPA Special Action Fund (SAF) Committee for review.

8. SAF Committee makes recommendation to the COPA Board of Directors.

9. COPA Board of Directors considers application at next meeting or, in the case of urgency, may be polled by telephone, fax, or E-mail.

10. If Board decides in favour of SAF assistance, it forwards its recommendation for funding, with or without conditions, to the Board of SAF.

11. SAF Board gives final approval of project including limits, if any, to COPA staff to administer the funding of the project. The SAF Board approves selecting and retaining counsel if required.

12. COPA staff administers the “Approved Project,” expending funds as appropriate within the approved limits. Any request or need for increased funding must go to the SAF Committee and Board for approval.

13. COPA staff keeps SAF Committee informed of the project’s progress, who in turn will keep the Board informed.
 

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